Document manager of the 1st category (metal processing) Job description. Job description of a document manager of the 1st category Document manager of the 1st category

JOB DESCRIPTION

document specialist

(example form)

1. GENERAL PROVISIONS

1.1. This job description defines the functional duties, rights and responsibilities of a document specialist.

1.2. A document specialist is appointed to a position and dismissed in accordance with the procedure established by the current labor legislation by order of the head of the organization.

1.3. The document manager reports directly to _____________ organization.

1.4. A person who has:

Document manager: higher professional education without presenting requirements for work experience.

1.5. Documentation must know:

Legislative and regulatory legal acts, resolutions, orders, orders, other governing and regulatory documents of higher authorities related to documentation support for management;

The order of planning, design and technology of work on the basis of organizational and computer technology of the services of documentation support for management;

Methods of research, analysis, design and development of documentation systems;

The procedure for registration, classification, storage, examination of the value of documents;

Organization of archives;

Regulatory and methodological documents for the design and operation of automated information management systems;

Basics of programming;

Methods for designing and updating databases and data banks;

Fundamentals of ergonomics, social psychology, sociology;

Documentation;

Domestic and foreign experience in the field of documentation management;

Fundamentals of economics, organization of labor and management;

labor legislation;

Internal labor regulations;

Rules and norms of labor protection.

2. FUNCTIONAL RESPONSIBILITIES

Note. The functional responsibilities of the document specialist are determined on the basis and to the extent of the qualification characteristics for the position of document specialist and can be supplemented, clarified when preparing the job description based on specific circumstances.

2.1. Document manager:

2.1.1. Develops and implements technological processes for working with documents and documentary information based on the use of organizational and computer technology (accounting, execution control, operational storage, reference work).

2.1.2. Takes part in planning, organizing and improving the activities of the document management service, exercises control over the state of office work.

2.1.3. Prepares proposals for ensuring ergonomic working conditions, rationalization of workplaces for employees of the document management service.

2.1.4. Develops unified documentation systems and time sheets of documents for various purposes and management levels, document information classifiers.

2.1.5. Organizes the implementation of documentation systems.

2.1.6. Takes measures to streamline the composition of documents and information indicators, reduce their number and optimize document flows.

2.1.7. Participates in the selection of documents transferred for state storage, organization of storage and examination of the value of documents.

2.1.8. Takes part in setting goals, designing, operating and improving (in terms of information support) automated information systems and control systems, as well as in the development of the latest information technologies (including paperless) based on the use of computer and microprocessor technology, designing and updating databases and data banks.

2.1.9. It studies and generalizes the best domestic and foreign experience in the field of documentary support of management, develops regulatory and methodological documents on the issues of documentary support.

2.1.10. Takes part in the work on the selection, placement and advanced training of personnel of the document management service.

3. RIGHTS

3.1. The document manager has the right:

3.1.1. Require the management of the organization to assist in the performance of their duties.

3.1.2. Improve your skills.

3.1.3. Get acquainted with the draft decisions of the management of the organization relating to its activities.

3.1.4. Submit proposals on the issues of their activities for consideration by their immediate supervisor.

Receive from employees of the organization the information necessary for the implementation of their activities.

4. RESPONSIBILITY

4.1. The document manager is responsible for:

4.1.1. For failure to perform or improper performance of their duties stipulated by this job description - in accordance with the current labor legislation.

4.1.2. For offenses committed during the period of its activities - in accordance with the current civil, administrative and criminal legislation.

4.1.3. For causing material damage - in accordance with applicable law.

4.1.4. For violation of the Internal Labor Regulations, fire safety and safety regulations established in the organization.

5. MODE OF OPERATION

5.1. The mode of work of the document specialist is determined in accordance with the Internal Labor Regulations established in the organization.

5.2. In connection with the production need, the document specialist may be sent on business trips (including local ones).

This job description has been developed in accordance with _________ __________________________________________________________________________. (name, number and date of the document)

AGREED: Legal Counsel ____________ ___________________ (signature) (full name)

"___"__________ ___ G.

Acquainted with the instruction: _____________ ___________________ (signature) (full name)


Section "General industry qualification characteristics of positions of employees employed at enterprises, institutions and organizations", approved by the Decree of the Ministry of Labor of Russia dated 21.08.1998 N 37), (details of other acts and documents) 6.2. Familiarization of the employee with this job description is carried out upon employment (before signing the employment contract). The fact of acquaintance of the employee with this job description is confirmed (by signature in the familiarization sheet, which is an integral part of this instruction (in the journal of familiarization with job descriptions); in a copy of the job description kept by the employer; in another way) 6.3. .

Document manager job description (option 2)

Read on the topic in the electronic journal In the most general form, the duties of a document specialist in an organization are as follows:

  • keeps records, control of execution, provides operational storage of documentary information;
  • controls the state of office work;
  • develops unified systems and classifiers for documentation;
  • conducts work on streamlining the composition of documents and information indicators;
  • optimizes document flow;
  • takes measures to preserve documents;
  • conducts an appraisal of value;
  • develops regulatory and methodological documents in its field of activity.

The duties of a document specialist in an institution may have their own specifics depending on the field of activity. For example, a judicial records officer will have a number of responsibilities with regard to the specificity of the documentation.

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Attention

After completing all these steps, the instruction acquires legal force and becomes binding on the employee. Read also:

  • Document flow accounting
  • Instructions for organizing workflow in an organization
  • Office work and document flow 2017

Functionality The qualification guide provides a description of the functionality in general terms, without breakdown by category. But if specialists of several categories simultaneously work in the organization (or units are created in the staff list), then the job description of the document manager of the 1st category, the second category or a specialist without a category should be approved.


The functional responsibilities of a document manager may include the entire set of necessary responsibilities of a particular organization if there are no specialists with categories in the staff.

Document manager job description

Info

Takes part in planning, organizing and improving the activities of the document management service, monitors the state of office work. Prepares proposals for ensuring ergonomic working conditions, rationalization of workplaces for employees of the document management service. Develops unified documentation systems and time sheets of documents for various purposes and management levels, document information classifiers.


Organizes the implementation of documentation systems. Takes measures to streamline the composition of documents and information indicators, reduce their number and optimize document flows. Participates in the selection of documents transferred for state storage, organization of storage and examination of the value of documents.

document manager

Organizes the implementation of documentation systems. Takes measures to streamline the composition of documents and information indicators, reduce their number and optimize document flows. Participates in the selection of documents transferred for state storage, organization of storage and examination of the value of documents. Takes part in setting goals, designing, operating and improving (in terms of information support) automated information systems and control systems, as well as in the development of the latest information technologies (including paperless) based on the use of computer and microprocessor technology, designing and updating databases and data banks.

Qualification reference book document specialist 1 category

Important

Takes part in the work on the selection, placement and advanced training of personnel of the document management service. 3. Rights A document specialist of category I has the right to: 3.1. For all social guarantees provided for by law. 3.2. Get acquainted with the draft decisions of the management [of the enterprise, institution, organization] relating to its activities.


3.3. Submit proposals for improvement of the work related to the responsibilities provided for in this instruction for consideration by the management. 3.4. Sign and endorse documents within their competence. 3.5. Interact with the heads of structural services [enterprises, institutions, organizations], obtain information and documents necessary for the performance of their duties.
3.6.
A bank specialist will be obliged to maintain bank secrecy when working with documentation, a document specialist in a medical institution - to ensure the safety of medical secrecy, etc. The job description of the document manager of the institution should contain these points for each specific position. Thus, the job description of a document specialist in 2017 will differ significantly depending on the specific position in a particular organization.
And it is desirable to prescribe the functions of a document manager as closely as possible to the goals and objectives of the company. Current trends Despite the fact that documentary support (office work) is a rather conservative area, very serious changes are taking place in documentary support.

Service instruction of the document manager of the i category

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  • Industry-Wide Qualifications
  • Specialist positions
    • Responsibilities Develops and implements technological processes for working with documents and documentary information based on the use of organizational and computer technology (accounting, execution control, operational storage, reference work). Takes part in planning, organizing and improving the activities of the document management service, monitors the state of office work. Prepares proposals for ensuring ergonomic working conditions, rationalization of workplaces for employees of the document management service.
    Develops unified documentation systems and time sheets of documents for various purposes and management levels, document information classifiers.

Document manager job description: core competencies and responsibilities

A document manager is held liable: - for improper performance or non-performance of his official duties provided for by this job description, - in the manner established by the current labor legislation of the Russian Federation; - for offenses and crimes committed in the course of their activities - in the manner prescribed by the current administrative, criminal and civil legislation of the Russian Federation; - for causing material damage - in the manner prescribed by the current labor legislation of the Russian Federation. 5.2. . 6. Final provisions 6.1. This job description was developed on the basis of the Qualification characteristics of the position "Document specialist" (Unified qualification directory of positions of managers, specialists and other employees.
Unified qualification directory of positions of managers, specialists and other employees (EKS), 2017Qualification directory of positions of managers, specialists and other employees research institutions, design, technological, design and survey organizations, approved by the Decree of the Ministry of Labor of the Russian Federation of August 21, 1998 N 37 (as amended on May 15, 2013) Dispatcher Table of contents Engineer Job responsibilities. Develops and implements technological processes for working with documents and documentary information based on the use of organizational and computer technology (accounting, execution control, operational storage, reference work).

Document manager of the 1st category is

Require management [of an enterprise, institution, organization] to assist in the performance of their duties and rights. 3.7. Improve your professional qualifications. 3.8. Other rights provided by labor legislation. 4. Responsibility A document manager of category I is responsible for: 4.1.

For failure to perform or improper performance of their official duties provided for by this job description - within the limits determined by the current labor legislation of the Russian Federation. 4.2. For causing material damage to the employer - within the limits determined by the current labor and civil legislation of the Russian Federation. 4.3. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal, civil legislation of the Russian Federation.

Takes measures to streamline the composition of documents and information indicators, reduce their number and optimize document flows. 7. Participates in the selection of documents transferred for state storage, organization of storage and examination of the value of documents. 8. Takes part in the setting of tasks, design, operation and improvement (in terms of information support) of automated information systems and control systems, as well as in the development of the latest information technologies (including paperless) based on the use of computer and microprocessor technology, design and updating databases and data banks.

9. Studies and generalizes the best domestic and foreign experience in the field of documentary support of management, develops regulatory and methodological documents on the issues of documentary support. 10.

1.1. Documentation specialist belongs to the category of specialists.

1.2. For the position:

A document specialist is accepted by a person with a higher professional education without presenting requirements for work experience;

1.3. Documentation must know:

Legislative and regulatory legal acts, resolutions, orders, orders, other governing and regulatory documents of higher authorities related to documentation support for management;

The order of planning, design and technology of work on the basis of organizational and computer technology of the services of documentation support for management;

Methods of research, analysis, design and development of documentation systems;

The procedure for registration, classification, storage, examination of the value of documents;

Organization of archives;

Regulatory and methodological documents for the design and operation of automated information management systems;

Basics of programming;

Methods for designing and updating databases and data banks;

Fundamentals of ergonomics, social psychology, sociology;

Documentation;

Domestic and foreign experience in the field of documentation management;

Fundamentals of economics, organization of labor and management;

Basics of labor legislation;

Internal labor regulations;

Rules of labor protection and fire safety;

- ______________________________________________________________________.

1.4. The document manager in his work is guided by:

Charter (Regulations) _______________________________________________;

(name of company)

this job description;

- ____________________________________________________________________.

(other acts and documents directly related

with the labor function of a Document Manager)

1.5. Document manager reports directly to _________________________

(Name

_______________________.

leadership position)

1.6. During the absence of a document specialist (vacation, illness, etc.), his duties are performed by an employee appointed in the prescribed manner, who acquires the relevant rights and is responsible for non-performance or improper performance of the duties assigned to him in connection with the replacement.

1.7. ___________________________________________________________________.

2. Functions

2.1. Organization of documentation support for management.

2.2. Control over compliance with the procedure for registration, classification and storage of documents.

3. Job responsibilities

The document manager has the following responsibilities:

3.1. Develops and implements technological processes for working with documents and documentary information based on the use of organizational and computer technology (accounting, execution control, operational storage, reference work).

3.2. Takes part in planning, organizing and improving the activities of the document management service, monitors the state of office work.

3.3. Prepares proposals for ensuring ergonomic working conditions, rationalization of workplaces for employees of the document management service.

3.4. Develops unified documentation systems and time sheets of documents for various purposes and management levels, document information classifiers.

3.5. Organizes the implementation of documentation systems.

3.6. Takes measures to streamline the composition of documents and information indicators, reduce their number and optimize document flows.

3.7. Participates in the selection of documents transferred for state storage, organization of storage and examination of the value of documents.

3.8. Takes part in setting goals, designing, operating and improving (in terms of information support) automated information systems and control systems, as well as in the development of the latest information technologies (including paperless) based on the use of computer and microprocessor technology, designing and updating databases and data banks.

3.9. It studies and generalizes the best domestic and foreign experience in the field of documentary support of management, develops regulatory and methodological documents on the issues of documentary support.

3.10. Takes part in the work on the selection, placement and advanced training of personnel of the document management service.

3.11. ________________________________________________________________.

(other duties)

4. Rights

The document manager has the right:

4.1. Participate in the discussion of draft decisions of the organization's management.

4.2. In coordination with the immediate supervisor, involve other employees in solving the tasks assigned to him.

4.3. Request and receive from employees of other structural units the necessary information and documents.

4.4. Participate in the discussion of issues related to the duties performed.

4.5. Require the management of the organization to assist in the performance of official duties.

4.6. _________________________________________________________________.

(other rights)

5. Responsibility

5.1. The clerk is responsible for:

For improper performance or non-performance of their official duties provided for by this job description - in the manner established by the current labor legislation of the Russian Federation;

For offenses and crimes committed in the course of their activities - in the manner prescribed by the current administrative, criminal and civil legislation of the Russian Federation;

For causing material damage - in the manner prescribed by the current labor legislation of the Russian Federation.

5.2. ___________________________________________________________________.

6. Final provisions

6.1. This job description has been developed on the basis of

Qualification characteristics of the position "Document specialist" (Unified

qualification directory of positions of managers, specialists and

other employees. Section "General industry qualification characteristics

positions of employees employed in enterprises, institutions and

organizations", approved by the Decree of the Ministry of Labor of Russia

dated 08.21.1998 N 37), _____________________________________________________________

(details of other acts and documents)

6.2. Familiarization of the employee with this job description

carried out at the time of employment (before the signing of the employment contract).

Familiarization of the employee with this job description

confirmed by ____________________________________________________________

(handwritten on the familiarization sheet, which is an integral part of

part of this instruction (in the journal of familiarization with official

___________________________________________________________________________

instructions); in a copy of the job description kept

__________________________________________________________________________.

at the employer; otherwise)

6.3. ___________________________________________________________________.

1. GENERAL PROVISIONS

1.1. This job description defines the functional duties, rights and responsibilities of the Document Manager.

1.2. The document specialist is appointed to the position and dismissed from the position in accordance with the procedure established by the current labor legislation by order of the director of the enterprise.

1.3. The document manager reports directly to __________________.

1.4. A person who has:

Document manager: higher professional education without presenting requirements for work experience.

1.5. Documentation must know:

Legislative and regulatory legal acts, resolutions, orders, orders, other governing and regulatory documents of higher authorities related to documentation support for management;

The order of planning, design and technology of work on the basis of organizational and computer technology of the services of documentation support for management;

Methods of research, analysis, design and development of documentation systems;

The procedure for registration, classification, storage, examination of the value of documents;

Organization of archives;

Regulatory and methodological documents for the design and operation of automated information management systems;

Basics of programming;

Methods for designing and updating databases and data banks;

Fundamentals of ergonomics, social psychology, sociology;

Documentation;

Domestic and foreign experience in the field of documentation management;

Fundamentals of economics, organization of labor and management;

labor legislation;

Internal labor regulations;

Rules and norms of labor protection.

1.6. During the period of temporary absence of the Document Manager, his duties are assigned to ___________________________.

2. FUNCTIONAL RESPONSIBILITIES

2.1. The functional responsibilities of the Documents Specialist are determined on the basis and to the extent of the qualification characteristics for the position of the Documents Specialist and can be supplemented, clarified when preparing the job description based on specific circumstances.

2.2. Document manager:

2.2.1. Develops and implements technological processes for working with documents and documentary information based on the use of organizational and computer technology (accounting, execution control, operational storage, reference work).

2.2.2. Takes part in planning, organizing and improving the activities of the document management service, monitors the state of office work.

2.2.3. Prepares proposals for ensuring ergonomic working conditions, rationalization of workplaces for employees of the document management service.

2.2.4. Develops unified documentation systems and time sheets of documents for various purposes and management levels, document information classifiers.

2.2.5. Organizes the implementation of documentation systems.

2.2.6. Takes measures to streamline the composition of documents and information indicators, reduce their number and optimize document flows.

2.2.7. Participates in the selection of documents transferred for state storage, organization of storage and examination of the value of documents.

2.2.8. Takes part in setting goals, designing, operating and improving (in terms of information support) automated information systems and control systems, as well as in the development of the latest information technologies (including paperless) based on the use of computer and microprocessor technology, designing and updating databases and data banks.

2.2.9. It studies and generalizes the best domestic and foreign experience in the field of documentary support of management, develops regulatory and methodological documents on the issues of documentary support.

2.2.10. Takes part in the work on the selection, placement and advanced training of personnel of the document management service.

3. RIGHTS

3.1. The document manager has the right:

3.1.1. To make proposals for improving the organization of the enterprise's workflow, its rationalization in compliance with established standards.

3.1.2. Require the services of the enterprise and employees involved in the preparation of documentation to comply with established standards and requirements.

3.1.3. Develop and implement unified documentation systems, timesheets of documents for various purposes and management levels, document information classifiers.

4. RESPONSIBILITY

4.1. The document manager is responsible for:

4.1.1. Failure to fulfill their functional duties.

4.1.2. Inaccurate information about the status of the received tasks and instructions, violation of the deadlines for their execution.

4.1.3. Failure to comply with orders, orders of the director of the enterprise, instructions and tasks of the head of the department.

4.1.4. Violation of the Internal Labor Regulations, fire safety and safety regulations established at the enterprise.

5. WORKING CONDITIONS

5.1. The mode of operation of the Document Manager is determined in accordance with the Internal Labor Regulations established at the enterprise.

5.2. In connection with the production need, the Document Manager may be sent on business trips (including local ones).

Other instructions in the section:
-

This employee is reflected in the special instructions. Every educational institution has one. Let's take a closer look at the powers and responsibilities of such a specialist.

Instruction points

The job responsibilities of a document manager in an educational institution consist of several points:

  • general position;
  • professional responsibilities;
  • rights;
  • responsibility.

Let's consider each item separately. We will identify the main areas of activity.

Responsibilities of a document manager

Let's start with the main points. Responsibilities of the document manager in the institution:

1. This employee is engaged in the development and implementation of technological processes for activities with important papers, information based on them using computer technology. He is obliged to keep records, storage of documents. Supervise execution, engage in referral activities.

2. It is the document specialist who makes proposals for the modernization of working conditions. The job responsibilities of this employee include planning, improving management within the organization.

3. This employee takes effective measures to systematize the composition of information indicators and important papers, reduce their number, and optimize the flow.

4. The duties of a document manager at the school include issuing certificates to students for travel on long-distance trains, presentation at the place of demand.

5. He participates in the selection of papers that are transferred to state storage, organizes the preservation and examination of their value.

6. Examines and systematizes the possibility of using automated control systems and information technologies in modern office work.

7. The document specialist is engaged in the development of regulatory and methodological acts related to the organization.

The duties of this specialist are individually developed in each organization, taking into account its specialization.

What is important to know

In order to successfully cope with the duties that are imposed on employees, it is necessary to have certain information. The job description of a document specialist contains several items related to the level of training of such specialists. This:

  • possession of normative and legislative acts, orders, resolutions, orders, other governing documents of bodies related to documentary support for management;
  • knowledge of the order of planning, design, technology of activities based on management;
  • application of methods of research, design, analysis, formation of documentation systems;
  • knowledge of the basics of programming, methods of updating databases;
  • knowledge of the basics of social psychology, sociology;
  • use of domestic and foreign experience in the field of documentary support of management;
  • possession of the basics of economics, labor legislation;
  • compliance with the internal regulations in the organization;
  • knowledge of the rules and regulations of labor protection.

Basic qualification requirements

Let's take a closer look at the question: document manager - job responsibilities? The Qualification Handbook assumes two categories of such employees in educational (and other) institutions.

General provisions

The job description of a document specialist is developed individually in each organization on the basis of a standard sample.

  1. This employee belongs to the category of specialists.
  2. A person with a professional higher education is accepted for this position. In the absence of a competition, there are no special requirements for work experience.
  3. The head (director) of the organization accepts the employee and releases him from his position.
  4. In the activities of the document specialist, he is guided by the current legislation of the Russian Federation, the Charter, orders and orders of the director (general director) of the organization, and the job description.
  5. The document specialist reports directly to the director (head) of the organization. In the absence of a leading person, this specialist carries out the orders of the deputy, or another person empowered with the authority of the head of the organization.

Rights

What rights does a document manager have? Job responsibilities have already been discussed. Now let's take a closer look at the rights of this category of employees.

  1. This employee can make the following proposals for consideration by the head:
  • on the modernization of work activities directly related to official duties;
  • about rewarding subordinates who showed a high level of qualification in the performance of certain tasks;
  • on bringing to disciplinary and financial responsibility those employees who violated labor discipline
  • A document manager may request from various structural divisions and other employees of the company (organization) any information that he needs to carry out his direct functional duties.
  • A document specialist has the right to work with orders, instructions, instructions that indicate his duties and rights, as well as criteria for analyzing the quality of his performance of his duties.
  • A document specialist can study draft decisions of the director (head) of the organization related to his activities.
  • The document specialist has the right to request assistance from the head of the company, including providing him with technical and organizational conditions and resources for the execution of certain documents, that is, the direct performance of his official duties.

    • Responsibility of specialists

    The document manager is responsible in the following situations:

    • in case of improper performance (non-performance) of their direct official duties, which are provided for by the instructions within the limits established by the current labor legislation of the Russian Federation;
    • in case of offenses that are committed in the course of professional activity - within the framework established by the functioning criminal, civil, administrative legislation of the Russian Federation;
    • when causing material damage to the organization - within the limits established by civil labor acts of the Russian Federation.

    Conclusion

    In any state institution, there is a document specialist in the staff list. His direct duties include maintaining all the documentation of the organization, issuing certificates, printing draft orders and orders. It is the document specialist in Russian schools who monitors the conduct of students' personal files, the timely provision of copies of certificates requested by employees from the head of the organization.

    The work schedule of the document specialist: duration, lunch break, days off are established by the Order of the director of the organization in accordance with the norms of labor legislation in force in the Russian Federation. In a word, the work is not easy, but quite interesting.